Annual General Meeting

Event : AGM and Prizegiving

When : Sunday 27th June 2021

Time : 2:00pm 

Venue : Otumoetai Performing Arts Centre

Swimmers - please bring a plate of afternoon tea to share.


We are now seeking nominations for the EVO Board.  This is a great chance to support your kids and your community.  The Board is responsible for the Governance of the club.  The Board is the group that makes decisions affecting all things related to the club such as:

  • How we obtain funding
  • What we spend money on
  • Setting of fees
  • Where and how we operate
  • Coaching contracts
  • What club events will be held etc
  • Influencing club culture
  • Reviewing travel, health and safety and child protection policies
  • Relationship building (with pools, councils, funding providers etc)

The Board is also responsible for delegating tasks such as

  • Running swim meets
  • Fundraising
  • Race recording
  • Communications
  • Etc 

The minimum number of meetings is 5 per year (we normally meet every 4-6 weeks).

Meetings are either face-face at our clubrooms or via Zoom.  The term is for a minimum of one year but can be up to three years.  You can’t do more than two terms in a row. 

Currently, we have a good mix of Board members who are staying on for 2021-22 but some more parents/representatives of competitive swimming families would be helpful. 

We are also specifically asking for nominations for a

  • Chair Person,
  • Secretary and
  • Treasurer (we do have an accountant who does the work but we need a Treasurer to provide oversight). 

Being a Board member is a great chance to gain experience in Governance, looks good on your CV, is not overly onerous or time-consuming, and can be very fulfilling, satisfying, and enjoyable.  If you would like more of a say in how your club operates, you can put aside an hour or three each month to help and you would like to contribute then please let another member know so they can nominate you.  Nomination can be made via email to

Kind Regards

Michael Pugh

Chairman Board Committee

Nomination Form

Minutes of Meeting

Minutes of AGM meeting  - Sunday 27 September 2020


Annual General Meeting - Sunday 27 June 2021